Securely upload your existing policies, procedures, and forms. You remain fully in control of approval and versioning.
Understand your policies. Instantly.
A secure policy and governance system that helps staff find, understand, and evidence compliance with their own service policies, ready for CQC inspection.
Helping staff access the right policies — when it matters most
Policy Now is a secure SaaS platform that helps independent healthcare providers make policies and procedures easy for staff to access, understand, and follow.
Access on any device
…at any time!
How Policy Now works
Policies become role-aware.
Content is indexed so staff only see guidance relevant to their role, drawn strictly from your own documentation.
Staff ask questions, get referenced answers.
Staff request guidance in plain English. Responses are summaries of your policies, with links to exact sections and required forms.
Every interaction is logged.
Access, sections viewed, forms completed, timestamps, and versions are all recorded automatically.
You demonstrate, not explain.
When audited, you show real evidence of policy awareness and use.
Simple for staff. Powerful for leaders.
Simple for staff. Powerful for leaders.
Simple for staff. Powerful for leaders.
Simple for staff. Powerful for leaders.
Simple for staff. Powerful for leaders.
Security, boundaries, and trust by design
Security, boundaries, and trust by design
Security, boundaries, and trust by design
Security, boundaries, and trust by design
Security, boundaries, and trust by design
Built for CQC‑regulated healthcare providers
Healthcare compliance is not static. Guidance changes, expectations evolve, and audits demand clarity, traceability, and confidence.
Policy Now gives providers a single, authoritative source of truth for:
- Policies and procedures
- Staff forms and records
- Up‑to‑date regulatory guidance
- Clear audit trails mapped to CQC requirements
All accessible instantly, on any device.
AI‑assisted policy guidance (grounded in your own content)
- Interpret and summarise your own policies for role‑specific needs
- Answer staff questions using only your uploaded documentation
- Link directly to relevant policy sections and required forms
- Help staff understand what your organisation expects them to do
Staff transparency and reassurance
Policy Now is designed to support staff, not monitor them.
- We log policy access to evidence awareness, not performance
- No behavioural scoring or decision-making
- No external guidance or judgement applied
- Access logs exist to protect staff and providers during audits
Clear policies. Clear expectations. Clear evidence.
Full access to every PolicyNow feature
2 Months Free!
Solo Practice
Up to 15 staff
£89/ month
- Unlimited policy documents
- AI-powered Q&A (Ask a Question)
- Staff access management
- Compliance task tracking
- Document acknowledgment tracking
- Full audit trail & CQC inspection reports
- Staff training modules (AI-generated quizzes)
- QR codes for physical policy access
- Feedback & incident reporting
- Offline policy access
- Role-specific AI policy summaries
Care Provider
Up to 50 staff
£169/ month
- Unlimited policy documents
- AI-powered Q&A (Ask a Question)
- Staff access management
- Compliance task tracking
- Document acknowledgment tracking
- Full audit trail & CQC inspection reports
- Staff training modules (AI-generated quizzes)
- QR codes for physical policy access
- Feedback & incident reporting
- Offline policy access
- Role-specific AI policy summaries
Nursing & Complex Care
Up to 150 staff
£299/ month
- Unlimited policy documents
- AI-powered Q&A (Ask a Question)
- Staff access management
- Compliance task tracking
- Document acknowledgment tracking
- Full audit trail & CQC inspection reports
- Staff training modules (AI-generated quizzes)
- QR codes for physical policy access
- Feedback & incident reporting
- Offline policy access
- Role-specific AI policy summaries
Solo Practice
Up to 15 staff
£890/ year
Save £178
- Unlimited policy documents
- AI-powered Q&A (Ask a Question)
- Staff access management
- Compliance task tracking
- Document acknowledgment tracking
- Full audit trail & CQC inspection reports
- Staff training modules (AI-generated quizzes)
- QR codes for physical policy access
- Feedback & incident reporting
- Offline policy access
- Role-specific AI policy summaries
Care Provider
Up to 50 staff
£1690/ year
Save £338
- Unlimited policy documents
- AI-powered Q&A (Ask a Question)
- Staff access management
- Compliance task tracking
- Document acknowledgment tracking
- Full audit trail & CQC inspection reports
- Staff training modules (AI-generated quizzes)
- QR codes for physical policy access
- Feedback & incident reporting
- Offline policy access
- Role-specific AI policy summaries
Nursing & Complex Care
Up to 150 staff
£2990/ year
Save £598
- Unlimited policy documents
- AI-powered Q&A (Ask a Question)
- Staff access management
- Compliance task tracking
- Document acknowledgment tracking
- Full audit trail & CQC inspection reports
- Staff training modules (AI-generated quizzes)
- QR codes for physical policy access
- Feedback & incident reporting
- Offline policy access
- Role-specific AI policy summaries